Windows 11 tips and tricks that increase productivity

With Windows 10 retiring in October 2025, many organisations are transitioning to Windows 11. If your organisation has already upgraded or is planning to, it’s time to explore the features that can improve productivity and streamline workflows.

Windows 11 comes packed with tools that help teams work smarter, not harder. From better multitasking to improved organisation, these features can make a real difference.

Let’s explore some of the most useful Windows 11 functions for small and mid-sized businesses.

Customisable Start Menu for Quick Access

The Start Menu is the launchpad for all your essential applications. Customising it can save time and improve efficiency.

• Pin Important Apps: Right-click an app and select “Pin to Start” to keep frequently used applications accessible.
• Organise with Folders: Drag and drop apps on top of each other to create folders for different business functions (e.g., Finance, HR, IT).
• Adjust Start Layout: Navigate to Settings > Personalisation > Start to fine-tune how the Start Menu works for your team.

Virtual Desktops for Organisation

Need to separate different projects or departments? Virtual desktops allow you to create multiple workspaces on the same PC.

• Create a Virtual Desktop: Press Win + Tab and click “New Desktop.”
• Switch Between Desktops: Use Ctrl + Win + Left/Right Arrow to move between different workspaces.

This is particularly useful for teams working on multiple projects or needing dedicated spaces for various business functions.

Snap Layouts for Multitasking

Snap Layouts allow users to organise multiple windows side by side, reducing time spent switching between applications.

• Use Snap Layouts: Hover over the maximise button on any window to select a layout.
• Snap Groups for Teams: Windows 11 remembers grouped apps, making it easy to switch back to your workspace setup after interruptions.

For employees juggling emails, spreadsheets, and meetings, this feature is a game-changer.

Focus Assist to Minimise Distractions

A distracted workforce is a less productive one. Focus Assist helps reduce interruptions by controlling notifications.

• Enable Focus Assist: Search for “Focus” in the taskbar and adjust settings.
• Set Work Rules: Automate Focus Assist to activate during meetings or specific hours to maintain deep focus time.

Widgets for Quick Business Insights

Widgets offer at-a-glance information like calendars, stock market updates, and news relevant to your industry.

• Access Widgets: Press Win + W or click the Widgets icon.
• Customise Content: Choose widgets that provide relevant business insights and remove unnecessary distractions.

Taskbar Customisation for Fast Workflows

A cluttered taskbar can slow down productivity. Optimising it helps employees quickly access the tools they need.

• Pin Key Apps: Right-click an app and select “Pin to Taskbar.”
• Reduce Clutter: Navigate to Settings > Personalisation > Taskbar to remove unnecessary icons.

Keyboard Shortcuts for Faster Navigation

Keyboard shortcuts save time and make everyday tasks quicker. Here are some that businesses will find useful:

• Win + E: Open File Explorer
• Win + I: Open Settings
• Win + D: Show/hide the desktop
• Win + L: Lock the PC
• Alt + Tab: Switch between open applications

Power & Battery Settings for Remote Work

If your team works remotely or on the go, optimising battery settings ensures longer working hours without interruptions.

• Adjust Power Mode: Go to Settings > System > Power & battery and select the best balance between performance and battery life.
• Enable Battery Saver: Activate Battery Saver when working remotely without access to a charger.